Finance/Treasurer's Office: Procurement - Travel Policy - Domestic
& Foreign Air Travel
DOMESTIC & FOREIGN AIR TRAVEL (continued)
Rental Vehicles-Rental Car Guidelines
When traveling by air or rail, you may rent a car when you reach
your destination only if it is less expensive than other transportation
modes such as taxis, airport limousines, or airport shuttles.
Note: Most car rental agencies require you to have a credit card
in order to rent the vehicle. You must provide an original itemized
invoice indicating payment and a zero balance due
International Car Rentals
The insurance laws in each country are different. In some cases
the only insurance company is government-owned and insurance purchase
is mandatory. It is your responsibility to investigate your obligations
for insurance coverage before you leave the United States.
Insurance Guidelines
The following are suggested guidelines when dealing with all car
rentals:
Collision damage waiver: This type of insurance
protects you against damages you might cause to the car. This expense
is reimbursable.
Liability Insurance: This type of insurance protects
you and the college against claims made by third parties, and should
come with the rental vehicle. If it is not supplied, purchase only
the basic liability coverage, rejecting any �additional� coverage
offered to you. Basic liability coverage is a reimbursable expense.
Personal Accident Insurance: Employees are covered
by Worker's Compensation. Therefore do not purchase this type of
insurance. If you do, you will not be reimbursed for this expense.
*Remember, you MUST have a Travel Leave Requisition approved and
in place prior to traveling, in order for the travel to be covered
under Worker's Compensation.
Personal Effects Insurance: this type of insurance
in not reimbursable, although you may wish to purchase it at your
own expense.
Returning Rental Cars
Every reasonable effort must be made to return the rental car:
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To the original rental city;
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Intact (i.e., no bumps, scratches or mechanical failures);
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On time, to avoid additional hourly charges;
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With a full tank of gas.
Rental Car Payment Procedures
Pay for a rental car using any of the following:
Rental Car Accidents
Should a rental car accident occur, immediately contact:
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The rental car company in accordance with the rental car company's
requirements for reporting accidents.
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Local authorities, as required.
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Your personal insurance company.
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Your department administrator.
Personal Vehicles
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