Finance/Treasurer's Office: Procurement - Travel Policy - Domestic
& Foreign Air Travel
DOMESTIC & FOREIGN AIR TRAVEL (continued)
Mileage:
Mileage while traveling on approved college business is reimbursed
in accordance with the contractual agreement in effect at the time
of travel.
Mileage Reimbursement/Supervision:
Location of where travel began and where travel ended, and all
stops in between, must be documented on the Travel Expense Voucher.
For travel between cities and towns, list the town or city name
only, including the State name if the State differs. For stops within
the same city or town, list the address of the stop(s).
The following is the policy of the Academic Affairs Department:
- For day school undergraduate in-state supervision,
NO Travel Leave Requisition is necessary. However, college expense
account number and supervisor’s signature on the Travel
Expense Voucher is needed before it is submitted to the Treasurer’s
Office for reimbursement.
- For GCE undergraduate and graduate in-state supervision,
the Travel Leave Requisition IS necessary before the travel takes
place. It must be signed by the Department Chair, the Traveler,
and the appropriate Dean. Upon completion of the travel, the Travel
Expense Voucher must also be signed by the Department Chair, the
Traveler, and the appropriate Dean.
- For undergraduate out-of-state supervision,
a Travel Leave Requisition IS necessary indicating the appropriate
college expense account number and supervisor’s signature.
Also needed, will be the supervisor’s signature on the Travel
Expense Voucher.
- For out of state graduate supervision, a Travel
Leave Requisition IS necessary indicating the appropriate college
expense account number. Additionally, the Graduate Dean’s
signature approval is necessary for graduate GCE program travel.
The travel expense Voucher will need to be signed the Dean, as
well.
Grant Travel
If you are traveling on a grant, please refer to the grant documentation
regarding any stipulations about travel. Airfare costs should always
be the lowest available rate. For specifics, please refer to the
grant documentation.
Contact the Grant Office to determine how much advance notification
your grant agency requires and what limitations the grant places
on travel, if applicable. Regulations can differ among grants.
The Grant Office can also tell you if your grant agency requires
you to submit any special reports.
Non-travel expenses incurred on a trip (i.e.; printing, mailing
expense, etc.) may be reimbursed using the Travel Expense Voucher,
but must be authorized by the Grant sponsor and listed by the appropriate
object codes.
Travel Advances
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