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Finance/Treasurer's Office: Procurement - Travel Policy - Definitions
These definitions apply to these terms as they are used in this
policy.
Business Expense:
- A charge for goods or services that fosters or supports the
ongoing mission of the college.
- Domestic Travel:
- Travel among any of the fifty United States, its possessions
and territories. In the case of grants, domestic travel may be
defined in the contractual documents.
- Foreign Travel:
- Travel outside of the United States, its possessions and territories.
In the case of grants, foreign travel may be defined in the contractual
agreement.
- Local Travel:
- Travel on approved college business in and around your official
work place.
- Official Travel:
- Travel on approved college business. Commuting
between one's home and regular place of employment is not official
travel.
- Personal Expense:
- An expense not related to college business that you, personally,
want or need, such as toiletries, newspapers, magazines, laundry
services, or entertainment.
- Grants:
- A college project sponsored by a federal or state grant or a
contract from a public, private, or corporate party.
- Sponsoring Agency:
- A state, federal or private organization that provides grants
or contracts for college projects.
- Transaction Authority:
- Authority given to particular representatives
of the college to review and approve certain kinds of financially
related transactions that commit the college to spend or receive
funds, provide educational or other services, or otherwise utilize
its resources. Transaction authority varies throughout the college.
Please check your specific departmental guidelines.
- Travel Advance Account:
- An accounts receivable account established
for the traveler who receives an advance in the form of a Fitchburg
State College check. This method is used only after exhausting
all other forms of customary payments. This requires special approval
and is given only under extenuating circumstances.
- Trip Approval:
- Departmental authorization to travel on college funds.
Travel Authorization
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