Payroll: Work Study
Student Worker Guidelines
Students may not work more than 20 hrs per week when classes are
in session and 40 hrs per week when classes are not in session.
(i.e. school vacation, winter break, etc.)
Student Pay Rates:
- $8.00/hour Fall/Winter/Spring
- $9.00/hour Paraprofessional
- $9.50/hour Summer
- $10.50/hour Summer Paraprofessional
Students claiming exempt status on their Federal Taxes must complete
a new W-4 form each calendar year. Students working on a school break (e.g., summer) over 5 weeks are subject to Medicare tax unless enrolled in summer school for at least 3 credits.
Paperwork
Before a student can begin work, required forms (listed below)
must be completed and submitted to the Financial Aid Office.
- Form I-9 Employment Eligibility Verification with copies
of valid IDs
- Form W-4 Employee's Withholding Allowance Certificate
IRS regulations require employers to remind employees to review
their W-4 status annually and to file a new W-4 if necessary.
Click on the following link to find helpful tools: W-4
Notification (PDF)
- Form M-4 Massachusetts Employee's Withholding Exemption
Cert
Direct Deposit
Students are encouraged to sign up for direct deposit. It's free and easy. No more lost, stolen or misplaced checks. Your paychecks will be automatically deposited each payday into your bank account. Direct Deposit Forms may be downloaded from Forms Section and must be submitted directly to the Payroll Office. Coming in July, electronic payadvices will be available as a companion to your direct deposit.
Work Study students have the option to
pick up their pay checks in the Payroll Office after 12:00 noon
on Friday of the pay week. All pay checks and paper pay advices are held
for one week and mailed to the student's home address the following
Friday.
All work study students must have been awarded Federal Work Study
as part of their Financial Aid Package and a Master Payroll
Form must be completed and approved for each work study
position on campus by the Financial Aid Office prior to working.
Time Cards
Since Students are paid only for hours worked, a student will
not be processed on a payroll without a signed Time Card. Work must
be completed and time cards signed by the supervisor. All time cards
must be submitted to the payroll office on Monday at 9:00 AM of
the pay week.
The Voucher must include:
- Hours Worked
- Hourly Wage
- Account Number (please submit a complete number)
- Employee's Signature (If applicable*, see below for guidelines)
- Supervisor's Signature
- Dates
* Guidelines
for work study signatures: In order to make the attendance
process easier for Supervisors, a weekly time log or attendance
sheet with the student signature may be maintained at the
department level. Please be aware that if the Department chooses
this option, these signed time logs and records must be maintained
for a minimum of seven (7) years for auditing purposes as
mandated by law. If an attendance log is not maintained, students
are required to sign the "Time Card" prior to submitting
to the Payroll Office. Only Supervisors or College Staff (not
students) my deliver the time cards to the Payroll Office.
Blank time cards may be obtained from the Payroll Office as
needed. |
Personal Information Changes
Changes to your personal information, (such as name change, address
change, etc.) must be reported to the Payroll Office as soon as possible.
Address Correction/Change Form
Payroll Schedule
The Work Study Payroll is currently processed using ADP on a bi-weekly
schedule. The following printable calendar lists payroll dates for
ADP paid employees. Please note, the pay weeks are listed
with even numbers. (i.e. 2, 4, 6, 8).
ADP Pay Calendar for 2008 (PDF)
Work Study Positions
For further information regarding current work study positions
or information about the Federal Work Study Program please visit
the Financial Aid Office.
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