Payroll: Part-time
Pay Schedule
All part-time, non-benefited, temporary employees are paid bi-weekly
through HR/CMS (The Commonwealth of Massachusetts Payroll System).
The following printable calendar lists payroll dates for HR/CMS
employees:
HRCMS
Pay Calendar for 2007 (doc)
HRCMS Pay Calendar for 2008 (doc)
Hiring Guidelines for HRCMS Part-Time Employees/Contractors
Before a part-time, non-benefited employee can begin work, required
forms (listed below) must be completed and submitted to the Payroll
Office. Download from Forms Section.
Federal Required Forms:
- Form I-9 Employment Eligibility Verification.
Employee has three days to provide original documentation as listed
on form.
- Form W-4 Employee's Withholding Allowance Certificate
IRS regulations require employers to remind
employees to review their W-4 status annually and to file a new
W-4 if necessary. Click on the following link to find helpful
tools: W-4 Notification
(PDF)
- SSA-1945 Form (Statement Concerning Job Not
Covered by Social Security).
Commonwealth of Massachusetts Required Forms:
- Commonwealth of MA Standard Contract Form. (Job
Description must be attached--COM requires determination and authorizing
signature for FSC as Payroll Director).
- Commonwealth of Massachusetts Terms and Conditions.
- M-4 Massachusetts Employee's Withholding Exemption Cert.
- COM Health Insurance Responsibility Disclosure (HIRD) Form
- Participation Agreement for Mandatory OBRA Contributions/or
OBRA Exempt Form (mandatory-see below).
- Direct Deposit Form and Disclaimer
(mandatory).
Fitchburg State College Requirements:
- FSC Authorization
for Employment Form.
- Copy of Employee's signed Social Security Card.
- Termination Form
Part-time, non-benefited employees must complete a COM Standard
Contract, COM Terms and Conditions and FSC "Authorization For
Employment" Forms prior to working. Supervisors are responsible for
completing the forms including signatures of both the Supervisor
and Employee with appropriate dates and account numbers. A form
must be completed for each position held and a new form must be
completed at the beginning of each fiscal year. Fiscal year is from
July 1, through June 30th of the following year.
Part-time and adjunct faculty are required to submit a signed contract
for each course they teach prior to the processing of any payment.
Please contact Academic Affairs
(for day courses) or Graduate and
Continuing Education (for evening and summer courses) regarding
required paperwork.
OBRA
All part-time, non-benefited employees, who are not full-time
benefited employees of Fitchburg State College must have OBRA Contributions
deducted from their earnings.
You may be exempt from this contribution if you are currently a
Commonwealth of Massachusetts full-time employee participating in
the retirement system, or are retired from The Commonwealth of Massachusetts
and collecting a pension. (Unfortunately, the Massachusetts Teachers'
Retirement System does not qualify you to be exempt from OBRA. Although,
it is a state retirement system, it is not the same retirement system
that State Agencies contribute to. You must work full-time at a
Massachusetts State Agency to receive this exemption. We have had
many employees in the public school systems inquire about this and
we have contacted Aetna and the State Retirement Board on this issue.
Both have instructed our office to withhold OBRA under these circumstances.)
If you do qualify for this exemption, you must complete an Exempt
from OBRA form. (PDF)
For more detailed information about OBRA, please click on the links
below:
Time Sheets (Personal Services Voucher)
Since part-time, non-benefited employees are paid only for hours
worked, an employee will not be processed on a payroll without a
signed Personal Services Voucher . Work must be
completed and vouchers signed by supervisor (and the employee*,
see below for guidelines) and submitted to the payroll office by
Thursday at 9:00 AM .
The Voucher must include:
- Hours Worked
- Hourly Wage
- Account Number
- Employee's Signature (If applicable*, see below for guidelines)
- Supervisor's Signature
- Dates
*Guidelines
for employee signatures: In order to make the attendance
process easier for Supervisors, a weekly time log or attendance
sheet with the employee signature may be maintained at the
department level. Please be aware that if the Department chooses
this option, these signed time logs and records must be maintained
for a minimum of seven (7) years for auditing purposes as
is mandated by law. All other employees paid through the Trust
Fund are required to sign the "Personal Services Voucher"
prior to submitting to the Payroll Office. |
The Personal Services Voucher is a two-part attendance record. The
white copy should be submitted to Payroll for processing and the
yellow copy should be retained by the originating department for
their records. Only Supervisors or College Staff (not students)
my deliver the vouchers to the Payroll Office. Blank vouchers may
be obtained from the Payroll Office as needed.
Personal Information Changes
Changes to your personal information, (such as name change, address
change, etc.) must be reported to the Payroll Office and/or Human
Resources as soon as possible.
Address
Correction/Change Form (PDF)
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