Undergraduate Day Policies and Procedures
Course Registration
Approval of Course Schedule
Prior to course registration each semester, students must meet with their advisor to review their academic progress and to develop a course schedule for the upcoming semester. Advisors must approve course selections before the student is permitted to register.
Identification of Class Standing
For the purpose of registration and financial aid, the following classifications are identified:
Freshmen - students with between 0-23 earned credits
Sophomores - students with between 24-47 earned credits
Juniors - students with between 48-71 earned credits
Seniors - students with 72 or more earned credits
Add/Drop
During the first six class days of the semester, students may either add or drop a course. Although students may make changes to their schedule during the add/drop period without the approval of their advisor, they should confer with their advisor when making changes that affect their progress towards graduation or fulfillment of their major requirements.
Course Withdrawal
Through the eleventh week of the semester, students may withdraw from courses and receive a W (Withdrawn). Appropriate forms are available at the Registrar's Office and must be signed by the course instructor, the faculty advisor, and, if the student is dropping below 12 semester hours, the dean of student and academic life. Withdrawal after the 11th week results in a grade of 0.0.
Course Load
Graduation requirement: a minimum of 120 semester hours in all majors (See Undergraduate Day Programs)
Full-time status: a minimum of 12 semester hours each semester. Students must maintain full-time status to remain eligible for financial aid, varsity athletics, academic honors, including Dean's List, participation in student governance, VA benefits, scholarships, and health insurance coverage. Both day and continuing education courses are included in calculating total semester hours.
Maximum allowable course load: 18 semester hours.
Students registering for more than 18 semester hours (whether solely at Fitchburg State College or in conjunction with courses taken at another college) must have the permission of the dean of curriculum and instruction along with their major advisor. A student with a cumulative GPA below 3.0 will normally not be granted permission to register for more than 18 semester hours. Students taking overloads without permission may be denied credit for overload courses, regardless of grades earned.
Four-year undergraduate degree: At least 15 semester hours per semester are recommended for graduation in four years. Certain majors may require enrollment in specific courses or with specific course loads in certain semesters; students are responsible for understanding requirements for their major.
Program enrollment: Under certain circumstances, day program students may be permitted to enroll full-time for a semester through the Graduate and Continuing Education division, and vice-versa. Approval for such enrollments must be granted by the dean of student and academic life.
Withdrawal from the College
Students who withdraw from the college, either during or between semesters, must complete a withdrawal form with the dean of student and academic life. Students who withdraw within the first 11 weeks of the semester will receive a W in each course.
Students who leave the college after 11 weeks of the semester will receive a grade of 0.0 or U in all their courses unless granted a waiver by the dean of student and academic life for documented extenuating circumstances.
Students withdrawing in good standing may apply for readmission to the registrar before May 1 for fall semester or Nov. 1 for spring semester. Readmission is not guaranteed. The registrar will consider academic, financial, and college discipline records, in addition to space available, when granting readmission.
Students must complete the registration process prior to the start of classes of the semester they wish to be readmitted.
Student Grievance
A student who is dissatisfied with a grade received or with any other aspect of instruction in a particular course is to confer with the instructor, who will explain the reasons for awarding the grade. If such a conference fails to achieve a satisfactory resolution, the student should confer with the department chair. If still unsatisfied, the student may then appeal in writing to the dean of student and academic life or the dean of Education to adjudicate the situation.
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