Alumni Association: Constitution
AMENDED AND RESTATED
CONSTITUTION AND BYLAWS
of
Fitchburg
State College Alumni Association
Adopted January 24, 2002
Amended December 2004
ARTICLE
I
NAME,
LOCATION, AND FISCAL YEAR
1.1 Name and Purpose. The name of the organization shall
be Fitchburg State College Alumni Association.
1.2 Location. The principal office of the Association shall
be located at Fitchburg State College.
1.3 Fiscal Year. The fiscal year of the Association shall
end on June 30 in each year.
ARTICLE II
MISSION - PURPOSE
2.1 Mission. The mission of the Association is to create,
develop, and maintain opportunities for alumni to both enrich and
be enriched by the College through a life-long partnership that
is dedicated to mutual support, academic excellence, and professional
growth.
2.2 Status. The Association is the official parent organization
of the graduates and other former students of Fitchburg State College
("the College") and its antecedent institutions.
2.3 Purpose. The Association's purpose is to promote the
educational, professional, social and economic interests of the
College.
The Association shall strive to form close bonds among alumni, former
students, current students, faculty, staff and the local community.
The Association will encourage member support for the College through
volunteer and financial contributions.
The Association will support the development and ongoing operation
of regional alumni chapters and other alumni groups in an effort
to expand the involvement and participation of the membership in
alumni affairs.
ARTICLE III
ASSOCIATION MEMBERSHIP
3.1 Association Membership.
3.1.1 Membership. Any graduate of the College, either at
the undergraduate or graduate level, is automatically a member of
the Association ("Member”).
3.1.2 Associate Membership. Anyone who has attended the College
regardless, of the number of hours completed, may, if nominated
therefor by a Member, be granted Associate Membership status by
the Board.
3.1.3 Termination of Membership. The Board may suspend or
terminate the membership of any Member or Associate Member for conduct
unbecoming, or prejudicial to, the aims or repute of the Association
or the College.
ARTICLE
IV
ANNUAL MEETINGS
4.1 Annual Meetings. The annual meeting of the Members of
the Association shall be held prior to June 30th each year and at
such time and at such place as the Board of Directors shall determine,
which shall be stated in a notice of the annual meeting given by
the Secretary at least 30 days prior to the date of the annual meeting.
Each annual meeting shall be held for the purpose of electing Directors
and, as needed, Officers of the Association and for such other purposes
as may properly be brought before the meeting.
4.2 Special Meetings. Special meetings of the Members may
be called by the President or upon a written request addressed to
the President by eight (8) Directors; every such request shall state
the purpose for calling such meeting.
4.3 Notice of Meetings. A written notice of every meeting
of the Members, stating the place, date, and hour and the purpose
for which the meeting is to be held, shall be given by the President,
by the Secretary, by an assistant secretary, or by the person calling
the meeting, at least thirty (30) days before the meeting by electronic
media and by posting such notice on the FSC Alumni Association official
web site -- www.fsc.edu/alumni.
4.4 Quorum. Not fewer than twenty (20) Members in good standing
must be present to constitute a quorum for a meeting, including
the Annual Meeting.
ARTICLE
V
BOARD
OF DIRECTORS
5.1 Powers. The affairs of the Association shall be managed
by the Board of Directors, which shall have and may exercise all
the powers of the Association, except those powers reserved to the
Members by these Bylaws.
5.2 Number and Composition.
5.2.1 Number. The Board of Directors shall consist of twenty-
seven (27) individuals, as specified in these Bylaws, composed of
Directors Ex-Officio and Directors At Large.
5.2.2 Composition. The Directors shall have the exclusive
power, subject to these Bylaws, to determine the composition of
the Board of Directors and procedures with respect to the selection
or designation of and the qualification of Directors.
5.2.3 Directors Ex-Officio Without Vote. The persons holding
the following three (3) offices shall be Directors, ex-officio without
vote, for as long as they hold such office: the President of the
College, the Director of Development, and the Director of Alumni.
5.2.4 Director Ex-Officio With Vote. The FSC Alumni Representative
to the FSC Board of Trustees shall be a member of the Board of Directors
ex-officio with vote upon qualification as a member of the FSC Board
of Trustees. Should a Director at Large of the FSC Alumni Board
of Directors be qualified as a member of the FSC Board of Trustees,
that Director at Large seat shall be declared vacant.
5.2.5 Directors At Large. There shall be twenty-three (23)
Directors At Large, who shall be divided into three classes with
three-year staggered terms to provide for continuity of leadership.
5.2.6 “Director.” The term "Director"
as used throughout these Bylaws shall refer to Directors Ex-Officio,
and to Directors At Large, collectively; provided only that nothing
in this Section 5.2.6 shall, for any reason, be deemed to confer
the right to vote on any Director Ex Officio without vote.
5.3 Nomination. The Nominating Committee shall nominate persons
for election as Directors At Large at the annual meeting of the
Members. The names of all persons so nominated shall be posted on
the FSC Alumni web site - www.fsc.edu/alumni -- at least fourteen
(14) days prior to the annual meeting. In selecting nominees for
the positions of Directors At Large, the Nominating Committee shall
endeavor to provide a mix of background and expertise as well as
representation from the various classes and locations. Nominations
for Directors At Large may be made from the floor during the annual
meeting.
5.4 Election. Directors At Large shall be nominated in the
manner set forth in Section 5.3 of this Article and shall be elected
by the Members at the annual meeting of the Members, in the manner
prescribed by these Bylaws.
5.5 Tenure. A Director At Large shall hold office for a term
of three (3) consecutive years, commencing June 1 following the
annual meeting at which such Director shall have been elected. Each
Director At Large shall hold office, except in the event of his
or her death, resignation, removal or disqualification, for the
term to which he or she is elected. A Director At Large may hold
office for successive terms without limit.
5.6 Removal. Except as otherwise provided by these Bylaws,
Directors may be removed for cause by a vote of two-thirds (2/3)
of the Directors then in office. For purposes of this Section, “cause”
shall include, but not be limited to, repeated and sustained absences
by the Director for regular meetings of the Board of Directors.
5.7 Resignation. Any Director may resign by delivering his
or her written resignation to the President, Treasurer, or Secretary
of the Association, to a meeting of the Members or Directors, or
to the Association at its principal office. Such resignation shall
be effective upon receipt (unless specified to be effective at some
other time) and acceptance thereof shall not be necessary to make
it effective unless it so states.
5.8 Vacancies. In the event of the death, resignation, removal
or disqualification of a Director At Large, the Secretary of the
Association shall give prompt written notice thereof to the Chairperson
of the Nominating Committee; and the Nominating Committee shall
thereupon nominate a successor for election to fill the vacancy
so created and shall furnish to the Secretary the name of such nominee.
Upon receipt by the Secretary of the name of a nominee from the
Nominating Committee, the Secretary shall forthwith give the President
notice of such nominee, and the President shall include on the agenda
of the next meeting of the Board of Directors the nomination for
the purpose of taking action with respect to the election of such
nominee to the vacant office of Director. In the event that such
nominee shall fail to be elected at such meeting of the Board of
Directors or in the event that the Secretary shall have received
no notice of nomination from the Nominating Committee, then, no
later than twelve (12) weeks following the date of the notice of
vacancy given by the Secretary, the vacancy in the office of Director
shall be filled by nomination and election by vote of the Board
of Directors. Any successor elected to fill a vacancy shall hold
office for the unexpired term of his or her predecessor or until
he or she sooner dies, resigns, is removed, or becomes disqualified
and shall hold such office subject to the same terms and conditions
as are applicable to the other Directors.
Any vacancy of an Ex-Officio Director shall remain vacant until
such time as the office in the College shall be filled by the election,
succession, or appointment of a new person to such office
A vacancy or vacancies in the Board of Directors shall not limit
or impair its authority to do any thing or take any act that it
is otherwise authorized to do or take.
5.9 Regular Meetings. Regular meetings of the Board of Directors
may be held at such places and at such times as the Directors may
determine, but not less frequently than quarterly.
5.10 Special Meetings. Special meetings of the Board of Directors
may be held at any time and at any place when called by the President
of the Association or by the Secretary upon the written request
of not fewer than eight (8) Directors.
5.11 Notice of Meetings.
5.11.1 General. Notice of all meetings of the Directors shall
be given to each Director by the Secretary or President of the Association
or by such other officer as is designated by the President. Every
such notice shall state the place, date and hour of the meeting.
5.11.2 Regular Meetings. Notice of each regular meeting shall
be given to each Director by telephone, telecopy or by electronic
mail or equivalent electronic media sent to such Director's last
known business, home or electronic mail address, as appearing in
the Association's records, or by written notice mailed to such Director’s
last known business or home address, as appearing in the Association’s
records, at least fourteen (14) days in advance of the meeting.
Notice given at the commencement of the fiscal year of all regular
meetings to be held during such year shall be sufficient notice
hereunder of all such regular meetings.
5.11.3 Special Meetings. Notice of all special meetings shall
be given to each Director by telephone, telecopy or by electronic
mail or equivalent electronic media sent to such Director’s
last known business, home or electronic mail address, as appearing
in the Association’s records, at least twenty-four (24) hours
in advance of the meeting, or by written notice mailed to such Director’s
last know business or home address, as appearing in the Association’s
records, at least seventy-two (72) hours in advance of the meeting.
Every such notice shall state the purpose of the meeting.
5.12 Quorum. Except as otherwise required by these Bylaws,
at any meeting of the Directors, a majority of the Directors then
in office shall constitute a quorum. Any meeting may be adjourned
by a majority of the votes cast upon the question, whether or not
a quorum is present, and the meeting may be held as adjourned without
further notice.
5.13 Action by Vote. Except as otherwise required by these
Bylaws, when a quorum is present at any meeting, a majority of the
Directors present and voting shall decide any question, including
the election of officers. Upon a two-thirds vote of the Directors
present at a meeting, Directors may be allowed to participate in
a meeting of the Directors by means of a conference telephone or
similar communications equipment that permits all persons participating
in the meeting to hear each other at the same time, and participation
by such means shall constitute presence in person at a meeting.
Voting by proxy shall not be permitted at a meeting of the Board
of Directors.
5.14 Committees. Committees shall be established by the Board
of Directors as set forth in Article VII.
5.15 Adjournments. Any meeting of Directors may be adjourned
to any other time and place as a majority of those Directors present
at such meeting and voting shall determine. No notice of any adjourned
meeting shall be required if (a) the time and place thereof are
announced at the meeting at which the adjournment is taken, and
(b) the adjournment is for fewer than thirty (30) days, except Directors
not present at the meeting must be notified of the adjourned meeting.
ARTICLE VI
OFFICERS
6.1 Elected Officers.
6.1.1 Number and Qualification. The elected officers of the
Association shall be the President of the Association, the Vice
President, the Treasurer, the Secretary, the Assistant Secretary,
and such other officers, if any, as the Directors may determine,
who shall have such duties, powers, and functions as is hereinafter
provided or as the Directors shall determine.
6.1.2 Nomination. The Nominating Committee shall nominate
persons for election as President, Vice President, Treasurer, Secretary,
and Assistant Secretary at the annual meeting of the Members at
which elections to fill such offices are to be held . Written notice
of the names of such nominees shall be given by the Secretary to
the Members at least ten (10) days prior to the date of such annual
meeting by electronic media and by posting such notice on the FSC
Alumni Association official web site—www.fsc.edu. Nominations
of others for election to such positions may be made from the floor
during the annual meeting of Members.
6.1.3 Election. The President, Vice President, Treasurer,
Secretary, and Assistant Secretary shall be elected bi-annually
by the Members at the appropriate annual meeting.
6.1.4 Tenure. Except as otherwise provided by these Bylaws,
the President, the Treasurer, the Secretary, and each other elected
officer of the Association shall each hold office for two consecutive
years commencing June 1 following the annual meeting at which such
officers shall have been elected.
6.1.5 President. The President shall preside over all Board
meetings and general meetings of the Association. The President
shall give or cause the Secretary to give notice of all meetings
of the Board of Directors. The President shall serve as an ex-officio,
member of all Association Committees and may appoint ad-hoc committees.
The President shall assist the College staff in preparing the Association
budget. The President shall represent the Association on the Board
of Directors of the Fitchburg State College Foundation and shall
represent the Association at College and public events.
6.1.6 Vice President. The Vice President shall assist the
President in the performance of his/her duties and shall perform
the duties of the President in his/her absence. The Vice President
shall represent the Association on the Board of Directors of the
Fitchburg State College Foundation.
6.1.7 Acting President. In the absence or disability of the
President or in the case of an unfilled vacancy in that office,
the Vice President shall perform his or her duties subject to the
provisions of these Bylaws. In the absence or disability of both
the President and the Vice President, the Treasurer shall perform
the duties of the President .
6.1.8 Treasurer. At each regular meeting of the Board of
Directors, at the annual meeting of the Members, and otherwise as
the Board of Directors shall require, the Treasurer shall report
on the financial status of the Association. The Treasurer shall
assist the College staff in the preparation of the Association budget.
6.1.9 Secretary. The Secret shall record the minutes of all
meetings of the Directors and all meetings of the Members . The
Secretary shall conduct the official correspondence of the Board
and the Association and shall have charge of all its records.
6.1.10 Assistant Secretary. The Assistant Secretary shall
assist the Secretary in the performance of his/her duties. The Assistant
Secretary shall perform the duties of the Secretary in his/her absence.
6.2 Removal. An elected officer may be removed from office
for cause by a vote of two-thirds of the Directors then in office.
An elected officer may be removed for cause only after reasonable
notice and opportunity to be heard.
6.3 Resignation. Any officer may resign by delivering such
officer's written resignation to another officer who is the President,
Treasurer, or Secretary, to a meeting of the Members or Directors,
or to the Association at its principal office. Such resignation
shall be effective upon receipt (unless specified to be effective
at some other time), and acceptance thereof shall not be necessary
to make it effective.
6.4 Vacancies. If the office of any officer becomes vacant,
the vacancy shall be filled as follows:
(i) A vacancy in the office of President shall be filled by the
Vice President.
(ii) A vacancy in the office of Vice President, Treasurer, Secretary,
or Assistant Secretary shall be filled by an individual elected
by the Board of Directors upon recommendation of the Nominating
Committee;
(iii) Each such successor shall hold office for the unexpired term
of his or her predecessor.
6.5 Eligibility for Office. No ex-officio Director shall be eligible
to hold office in the Association.
ARTICLE VII
COUNCILS, COMMITTEES AND TASK FORCES
7.1 Executive Committee. There shall be an Executive Committee
consisting of the President, Vice' President, Treasurer, Secretary,
Assistant Secretary, Immediate Past President, and three other directors
nominated and elected by the Board of Directors.
7.2 Nominating Committee. There shall be a Nominating Committee
appointed by the President with the consent of the Board of Directors
at the first regular meeting of the Board of Directors following
the Annual Meeting. The Nominating Committee shall consist of the
Immediate Past President, and five other members two of whom shall
be Members who are not members of the Board of Directors.
7.3 Other Committees. The Board of Directors may constitute
such other committees as it determines are necessary or appropriate.
ARTICLE VIII
8.1 Amendments. This Constitution may be amended at a regular
meeting of the Board of Directors by a vote of two-thirds of the
Directors who are in attendance and eligible to vote; provided,
however, that the proposed amendment shall have been presented to
the Board of Directors at its previous regular meeting.
ARTICLE IX
9.1 Conflict of Interest. No Director of Officer shall engage
in any conduct that constitutes a conflict of interest between his
or her obligations to the Association and his or her obligations
to any other person or body; provided, however, that no Director
ex officio shall be deemed to have engaged in conduct that constitutes
a conflict of interest by reason of any act done in his or her office
or position at the College. If a conflict of interest is brought
to the Board, the Board will appoint a Board of Review, which will
investigate the alleged conflict and make a ruling. The Board of
Review will have the mandate to propose either a temporary or permanent
suspension of responsibilities of an Officer or Director found to
have a conflict of interest.
ARTICLE X
10.1 Dissolution. The Association may be dissolved by a vote
of three-fourths of the Directors then in office.
ATTEST:_______________________________________ Secretary
Fitchburg State College Alumni Association
*********************************************************************************************
Preserventia
The Fitchburg State College
Alumni Association
Strategic Plan
2005 � 2010
Created & Prepared by :
Linda Byrne '68, Pamela Deveny '93, Stephen Tulli
'91, Joanne Walsh, 91 G
Special Advisers : Leo McManus
'51, Rose Anne Addorisio '63, '67, Nicholas Lorenzen �93
Staff support : Lee Robertson '94
(Alumni Relations), Christopher Hendry �93 (Development)
Presented
by :
Craig Albano, �91
PREFACE
In January 2001, the Strategic Planning Committee began its work
by reviewing strategic plans from other, national institutions.
This step proved critical to the committee's success, as many ideas
were culled and the foundation of the Alumni Association's mission
and core values was established.
On January 21 st , 2003 , the Alumni Board adopted the Associations
first strategic plan. The plan clearly articulated its mission statement
and committed the board and its alumni constituents to strategically
focus on financial directives, organizational structure and staffing,
informational services, and constituent services and programs .
It has been over four years since that plan was created. During
that time, much has been accomplished and much has changed.
This new strategic plan builds on the first and is intended to
exist in harmony with the goals of Fitchburg State College. It is
written under the assumption that an ongoing commitment to building
strong relationships with the college and its alumni constituents
will continue. Drawing on the strength of alumni's resources and
dedication, this strategic plan was designed to be flexible and
modifiable. It reaffirms the Association's commitment to academic
excellence, diversity, growth and development - all necessary components
of a highly successful institution, student body and alumni association.
VALUES
In the spirit that all people have equal and inherent value, the
Fitchburg State College Alumni Association recognizes and is committed
to the academic excellence and accomplishments of the Fitchburg
State College family of students,
faculty, staff, alumni and friends. We value and subscribe to
integrity, mutual respect, openness, commitment and interdependency
as our ongoing social responsibility. This is idealism is essential
to the advancement of our rich heritage and proud history.
Core Values
The Alumni Association Board of directors has adopted the following
� core values � that are essential to achieve its mission:
• Learning
• Integrity
• Inclusiveness
• Achievement
• Collaboration
• Responsiveness
• Openness to change
• Respect for our collective history
The Committee formed four working groups to inquire about issues
that could potentially impede or pose as opportunities for success;
F inancial, Technology, Organizational Structure/Governance,
and Constituents' Services and Programs. This plan
represents the findings of the committee and its working groups.
It is also intended to serve as a guide to move the Association
from where it is to where it needs to be.
MISSION STATEMENT
The mission of the FSC Alumni Association is to create, develop
and maintain opportunities for alumni to enrich and be enriched
by the college through a life-long partnership that is dedicated
to mutual support, academic excellence and professional growth.
The vision of the Fitchburg State College's Alumni Association
is to be a recognized alumni association that embraces its rich
history and is forward thinking as it creates new history. The Association
engages in strategies that provide leadership to achieve our mission
and meet our objectives.
OBJECTIVES
• Constituents services and programs
• Financial
• Organizational Structure/Governance
• Technology
STRATEGIES
The following strategies are intended to promote, recognize and
engage the FSC Alumni Association family:
• We will develop and implement comprehensive plans
to increase and retain alumni participation and goodwill.
• We will establish programs to ensure a viable working
relationship with the student body.
• We will engage in fund-raising opportunities to perpetuate
alumni programs and involvement.
• We will develop systems and processes to solicit funds
from the alumni.
• We will develop and implement a comprehensive strategy
to assist in promoting Fitchburg state college and the
Alumni Association family's image,
heritage and history.
• We will devise effective, multi-channel communication
systems to reach our audience.
• We will mobilize the various components of our diverse
alumni to fully support Fitchburg State College and its
students.
• We will utilize alumni resources to strengthen existing
programs and to develop new initiatives.
• We will continue to establish awards, scholarships,
and other funds to enrich and Fitchburg State College.
Strategic Plan in Detail
• Outcomes
Of the 2001 � 2005 Plan
• Objectives
for the 2005 � 2010 Plan
• Benchmarking
• Organizational
Structure
• Committee
Initiatives
• Conclusion
• Glossary
of Terms
I. Outcomes
from the 2001 to 2005 Plan
• 2001 � 2005 INFORMATION
SERVICES
• Broaden IS Programs for contact & delivery
of information to alumni
DELIVERABLE
|
OUTCOME
|
• CONTACT on-line |
Completed in 2002. First step
in improving electronic communications with alums. |
• Opt-In Communications
|
Not completed due to resource
constraints. |
• Life-long emails
( not College ) |
Tabled because of financial constraints.
|
• Web-site renovation
(alumni) |
Moved to the 2005-2010 plan with
a concrete work plan. |
• Promote Alumni Board's identity and purpose
DELIVERABLE
|
OUTCOME
|
• Web-site development
|
Moved to the 2005-2010 plan with
a concrete work plan. |
• Frequency and visibility
of board news and views |
Not completed due to resource
constraints. |
• Conduct on-line survey
|
Completed by the Board of Directors
and other Alumni participants through the FSC web page in
200. This created the foundation for the 2005 Technology Committee's
deliverables. |
• Strengthen alumni funding base and development
operations
DELIVERABLE
|
OUTCOME
|
• Web-site development
|
Moved to 2005-2010 plan with a
concrete work plan. |
• Frequency and visibility
of board news and views |
Not completed due to resource
constraints. |
• Conduct on-line survey
(board first) |
Completed 2003 |
• Prepare Alumni Board to select and utilize
INFO Systems and programs
DELIVERABLE
|
OUTCOME
|
• Regular Board Info
System Education. |
Accomplished at the 2004 Annual
Meeting. |
• Database Features
and dynamics |
Ongoing with the Banner System
Trainings |
2. ORGANIZATIONAL
STRUCTURE & STAFFING
• Compare with similar institutions in terms
of staff size, staff development, budgeting (office and association),
election of officers, attendance, board members and responsibilities
and assessment, interaction with college president
DELIVERABLE
|
OUTCOME
|
• Completed peer institution
survey and analysis |
Accomplished: Fall 2002. Used
to complete the strategic plan. |
• Board member responsibility
statement written and part of orientation |
Accomplished and ongoing. |
• Association By-laws
revised in 2002 |
Accomplished by the board and
adopted. |
• Direct involvement
in new presidential search process |
Accomplished as a result of an
Alumni Board member also serving on the Board of Trustees
|
• Self-assessment. Examine role and independence
of alumni association - advocacy role, as agent of change (institutional?),
role as real-world advisor for career education component of college
curriculum.
DELIVERABLE
|
OUTCOME
|
• Advocacy role advanced
to standing college committee. |
Ongoing. This effort was tabled
for a bit while the Presidents office took on its own initiative
but has restarted again. |
• Liaison to Career
Services as well as academic departments and professional
development |
Some accomplishments here. Staff
turnover has slowed the progress. A relationship between the
two departments continues to be developed. |
• Established dialog
with president's office |
Accomplished. President Antonucci
has made a great impact with this effort. |
• Bring recognition
of alumni achievements to college's attention: word of mouth,
clippings, CONTACT, Awards, FSC Today |
Accomplished and ongoing. |
• Our future
The board kept a proactive stance as change unfolded
at Fitchburg State College. The strategic plan helped to keep the
Board and it's ex-officio members focused to secure the association's
future.
DELIVERABLE
|
OUTCOME
|
• Board member responsibility
statement written and part of orientation. |
Accomplished and ongoing. |
3. CONSTITUENT
SERVICES AND PROGRAMS
• Assessment � survey current alumni body �
demographics; profile by segments (age, major, career, position,
etc.); identify high profile and �centers of influence.� Identify
where more information/contact is needed to reach out to alumni.
DELIVERABLE
|
OUTCOME
|
• CONTACT format and
content changed. |
Accomplished both in print and
electronically. |
• Forces planning process.
|
Accomplished though the strategic
plan, annual planning meetings, and committee work. |
• Apply new marketing
techniques. |
Accomplished through the nominating
committee and Alumni Association initiatives. |
• Recording of information.
|
Accomplished and ongoing. |
• Improved recognition
of alumni (new award � achievement). |
Accomplished and ongoing. |
• Benchmarking � identify and compare w/peer
institutions re: managing services and programs � contributions,
attendance, program mix, and marketing methods.
DELIVERABLE
|
OUTCOME
|
• Mass State College
survey. |
Accomplished and used to complete
the first strategic plan. |
• CAE Report. |
Accomplished |
• Record of attendance
at events; note on database. |
Accomplished and helped to focus
programming such as visibility at football games. |
• Bring in outside
experts from time to time to assess progress and suggest opportunities.
|
Accomplished. Added improvements
to many committees. |
• Advertising and Alternative Distribution Channels
� Marketing methods, networking, partnerships, affiliations, sponsorships,
professional development opportunities: Career services, Social
service agencies, Short & Sweets, Four-year government leaders
recognition program, Golf tournament.
DELIVERABLE
|
OUTCOME
|
1. WEB & electronic, print
media |
Accomplished |
2. Workshops, events, historic
anniversaries |
Accomplished |
3. Advocacy push |
Accomplished |
4. FINANCIAL
• Reporting � develop a financial statement
that will involve the board and give support to planning for long
and short-term needs as well as guide alumni association performance
DELIVERABLE
|
OUTCOME
|
• Developed new reporting
formats (comparative and cumulative) |
Accomplished. |
• Quarterly reporting
schedule |
Accomplished |
• Fundraising � develop and implement clear,
reasoned plans to motivate alumni to volunteer and to give; mine
database to provide meaningful information; uses data tools for
projections and assessment Added 9/03 - FY04 � Theme of Teaching
& Learning �Helping Students to Excel!
DELIVERABLE
|
OUTCOME
|
• Increased alumni
participation and financial support |
Accomplished through programming,
affiliation programs (credit card, insurance), and outreach.
|
• Assessments (annual)
|
Accomplished. Though the strategic
plan |
• Annual report (honor
roll) |
Accomplished. Presented at the
annual meeting and planning meeting. |
• Innovation and repetition
|
Accomplished |
• Volunteer training
and education |
Accomplished. New board orientation
program. |
• Coordination with
other boards |
Accomplished (trustee's and sub-committees)
|
• Forecasting � develop and implement financial
reporting system to anticipate changing alumni association needs
and ability to sustain funding for mission New Paradigm for Alumni
Funding (added 9/03).
DELIVERABLE
|
OUTCOME
|
• Using legacy and
new Banner database systems to track and report |
Accomplished |
• Peer institution
survey |
Accomplished |
• Institutional goals
and staffing |
Accomplished |
• Psycho-dynamics of
alumni as it relates to needs |
Accomplished |
• Survey |
Accomplished |
• Assessment � review best use of funds for
association activities.
DELIVERABLE
|
OUTCOME
|
• Identify triggering
mechanisms to launch change(s). |
Accomplished in conjunction with
the college financial administrator. |
• Develop yardsticks
for participation, dollars raised; purposes met. |
Accomplished and ongoing |
II.
2005 � 2010 STATEGIC DIRECTIONS AND OBJECTIVES
Strategic
Directions and Objectives |
Committee(s)
|
Projects/Initiatives/Actions
|
Benchmarks
|
•
Constituents services and programs |
ATIP |
Awards |
Historical Committee |
Mara Award Committee |
Nominating Committee |
Reunion Committee |
Scholarships |
Strategic Planning |
Technology |
|
• Alumni Outreach
: Plan and communicate alumni touch points that speak
to targeted interests (demographic, geographic, social needs).
(1) Create clear channels to promote and recruit volunteers;
(2) Continue Alumni services through programs and communications;
(3) Encourage lifelong Alumni Association involvement through
student and young alumni programming. Benefits :
(1) Affinity programs (credit cards, insurance); (2). Also
link in benefits available to Alumni through the college.
• Promotion : (1) Promote activities,
benefits, and other engagement opportunities; (2) Use email
to better promote initiatives.
• Programming : Continue to offer
programs to alums that enrich the FSC Alumni experience. |
• Larger alumni participation.
• Inclusion and creation of online communities/participants.
• Measured results for alumni results.
• Increased funds made available from affinity
programs.
• Implement the Student Alumni Relations Alliance
(SARA). |
•
Financial |
ATIP |
Awards |
Historical Committee |
Mara Award Committee |
Nominating Committee |
Reunion Committee |
Scholarships |
Strategic Planning |
Technology |
|
• Forecast opportunities
and threats based on budget projections.
• Manage budget that meets objectives of alumni
services.
• The Association will continue to identify new
sources of external revenue through affinity partnerships.
• Strengthen alumni appreciation for the value
of increased alumni involvement and participation in development
goals.
|
• Regular financial
reports at board meeting.
• Alignment of funds to annual budgets.
• Survey data to align programming and services
to giving. |
•
Organizational Structure/Governance |
ATIP |
Awards |
Historical Committee |
Mara Award Committee |
Nominating Committee |
Reunion Committee |
Scholarships |
Strategic Planning |
Technology |
|
• Create and uphold
policies as necessary and in accordance to the constitution
and bylaws.
• Provide support for Alumni staff, both through
volunteer efforts and guidance.
• Charge the Nominating Committee with identifying
alumni who can best serve the Association on the Board of
Directors and as Alumni Trustees based on prior FSC experience,
business expertise, a diverse background and the ability to
represent broad constituencies.
• Develop strong relationships with students and
academic administrators, to build bridges with students and
faculty: (1) Meet with top administrators at the beginning
of each year to discuss annual plans and appropriate issues;
(2) Discuss with administrators possibilities for partnerships;
(3) Continue to invite college administers and leaders to
engage the board. |
• Adequate staffing
to support initiatives.
• Board seats at capacity and committee chairs
producing promised deliverables.
• Maintained history of alumni through minutes
and maintained alumni archives.
• A visible presence at university events as well
as an engaged board membership/ key volunteers at FSC.
• Regular dialog between the Alumni Associations
and the FSC community.
|
•
Technology |
ATIP |
Awards |
Historical Committee |
Reunion Committee |
Scholarships |
Strategic Planning |
Technology |
|
• Launch Alumni Volunteer
website that's linked in with the FSC Alumni site to ensure
current content is maintained.
• Conduct Alumni Web surveys and polls.
• An offer service to Alumni Committee's to help
enhance their objectives.
• Assist the Alumni Relations department it purchasing
and utilizing bulk email software.
• The Association will improve and enhance alumni
records with the use of the FSC Banner system. |
• Launch new Alumni
site.
• Go-live & utilize bulk email software.
• Service other alumni committees.
• Identify the FSC alumni web page with alumni
communications, marketing and outreach. |
III. Benchmarking
Committee Chair's will be responsible for completing scorecards
twice a year, at second board meeting of the fiscal year and again
at the annual planning meeting, to outline to the board outcomes
and report benchmarks.
Benchmark
Scorecards |
|
|
|
Objective
|
|
|
|
|
|
|
|
Target
Date |
|
|
|
|
|
|
|
Percent
Completed |
|
|
|
|
|
|
|
Outcomes
|
|
|
|
|
|
|
|
Follow-up
|
|
|
|
|
|
|
|
IV. Organizational Structure
V. Committee Initiatives
Committee
|
Initiative/Actions
|
Audience
|
ATIP |
Purchase Tangible Items |
Faculty, Students, Administration
|
Awards
|
Alumni Achievement
Award |
Alumni |
|
Alumni Leadership
Award |
Alumni |
|
Alumni Miller
Award |
Alumni |
|
Alumni Recognition
Award |
Alumni |
|
Alumni Service
Award |
Alumni |
|
Booster Award
|
Alumni |
Historical Committee
|
Archive Alumni History |
All |
|
Restore FSC artifacts |
All |
|
Showcase FSC History |
All |
Mara
Award Committee |
Manage Award
Process |
Staff |
Nominating Committee
|
Recruit Alumni Board Members
|
Alumni, Faculty |
|
Present Nominations to Alumni
Board |
Alumni, Faculty |
Homecoming/
Reunion Committee |
Plan annual
reunion activities |
All |
Scholarships |
Alumni Legacy Scholarships
|
Students |
|
Class of 1942 Scholarship |
Students |
|
Class of 1953 Scholarship |
Students |
|
Class of 1954 Scholarship |
Students |
|
Class of 1955 Scholarship |
Students |
|
Class of 1967 Scholarship |
Students |
|
Daniel J. Sullivan Scholarship
|
Students |
|
Mary F. & Mary Francis
Burnham Scholarships |
Students |
|
Philip J. Tardanico Scholarship
|
Students |
|
Vincent J. Mara Scholarships
|
Students |
Strategic
Planning |
Create the
five year plan |
Board, Alumni
|
|
Coordinate
and facilitate planning process |
Board, Alumni
|
|
Mid-term report
card |
Board, Alumni
|
|
Year-end scorecard
|
Board, Alumni
|
|
Create terms
of reference |
Board, Alumni
|
Technology |
Content Updates |
All |
|
Emails Marketing |
All |
|
Application Development |
All |
|
Committee Support |
Board |
I. CONCLUSION
The Fitchburg State College Alumni Board of Directors is proud
to reflect on successes detailed in the 2001-2005 plan. The Association
continues to grow and is proud to serve our alumni and constituents.
This plan is intended to serve as a guide to the Association as
it encounters both the challenges and opportunities of the next
five years. The FSC Alumni Board of Directors is committed to the
annual re-assessment of our strategic directions in order to ensure
the rationale of this plan.
As the plan is executed, there will be a concerted effort to create
measurable benchmarks, standards, and targets for the Alumni Association
in order to ensure the plan remains aligned with the intended objectives.
This new Strategic Plan builds on the many achievements of the
previous five-year plan and will serve as a guide in matters of
programs, services, technology, and resource allocation over the
next five years. This plan also remains dynamic and may evolve as
the Association's membership grows and the environment in which
it exists changes.
VII. Glossary of Terms
Alumni body � collectively all Fitchburg State
College Alumni
Alumni Association � the formal organization of
alumni inclusive of all alumni, staff and friends represented by
the Fitchburg State College Alumni constitution. Alumni
Family � All FSC graduates, ex-officio members, FSC staff,
and friends
Alumni relations � the cumulative effects of policies
and actions undertaken by different entities to build relations
between Fitchburg State College and its alumni body, and among alumni.
Alumni office � the professional staff employed
by the Fitchburg State College to implement alumni relations
CONTACT � The alumni magazine published by Fitchburg
State College
Development � The fundraising division of the
college that works to fund the Annual Fund, Planned Giving, Major
Gifts, Capital Campaigns, and other philanthropic revenue
FSC � Fitchburg State College
FY � Fiscal Year: July 1 st to
June 30 th
Institution � Fitchburg State College and all
of its components including the alumni body
SARA � Student Alumni Relations Alliance
SPC � the Strategic Planning Committee on Alumni
Relations
|
